At TalkBrief, we take your privacy seriously. Please read this Privacy Policy to learn how we treat your personal data. By using or accessing our Services in any manner, you acknowledge that you accept the practices and policies outlined below, and you hereby consent that we will collect, use and share your information as described in this Privacy Policy.
Remember that your use of TalkBrief's Services is at all times subject to our User Terms of Service (the "Terms"), which incorporates this Privacy Policy. Any terms we use in this Policy without defining them have the definitions given to them in the Terms.
Before we get into the details, below are a few key points we'd like you to know:
We do not allow third-party AI providers to use your Personal Data to train AI models.
We only use De-Identified Data to train AI models, which you can opt-out of within your TalkBrief account settings.
We store your Personal Data in Google Cloud Platform ("GCP") servers located in [DATA_REGION]. All Personal Data is encrypted at rest and in transit using GCP's encrypted database system. Additionally, we implement a variety of security measures including firewalls, virtual private cloud (VPC) setups, and anti-virus/malware protection to help protect your Personal Data.
As we continually work to improve our Services, we may need to change this Privacy Policy from time to time. We will alert you of material changes by placing a notice on the TalkBrief website, by sending you an email and/or by some other means. Please note that if you've opted not to receive legal notice emails from us (or you haven't provided us with your email address), those legal notices will still govern your use of the Services, and you are still responsible for reading and understanding them. If you use the Services after any changes to the Privacy Policy have been posted, that means you agree to all of the changes.
This Privacy Policy covers how we treat Personal Data that we gather when you access or use our Services. "Personal Data" means any information that identifies or relates to a particular individual and also includes information referred to as "personally identifiable information" or "personal information" under applicable data privacy laws, rules or regulations. This Privacy Policy does not cover the practices of companies we don't own or control or people we don't manage.
This chart details the categories of Personal Data that we may collect and may have collected over the past 12 months.
| Category of Personal Data | Examples | Third Parties With Whom We Share |
|---|---|---|
| Profile or Contact Data | First and last name, Email | Service Providers, Parties You Authorize |
| Device/IP Data | IP address, IP-address-based location, Device ID, Device type/OS/browser, Other apps using microphone | Service Providers, Parties You Authorize |
| Web Analytics | Web page interactions, Referring webpage/source | Service Providers, Parties You Authorize |
| Professional Data | Job title and role, Employer, Professional website | Service Providers, Parties You Authorize |
| Recordings and Transcriptions | Recordings and transcriptions of communications captured through our Services | Service Providers, Parties You Authorize |
| Other Identifying Information | Emails/letters/texts you send us, Images/screenshots you upload, Meeting data (attendees, audio, transcriptions) | Service Providers, Parties You Authorize |
We may collect Personal Data about you from the following categories of sources:
When you provide such information directly to us:
When you use the Services and such information is collected automatically:
Additionally, each of the above referenced categories of Personal Data may be collected, used, and disclosed with the government, including law enforcement, or other parties to meet certain legal requirements and enforcing legal terms.
We may create de-identified, anonymized data ("De-Identified Data") from the Personal Data we collect so that it does not identify you. We may use such De-Identified Data for our lawful business purposes, including to analyze, build and improve the Services (including to train AI models that support our Services) and promote our business. You can opt-out from our use of your De-identified Data to train AI models within your TalkBrief account settings.
We will not collect additional categories of Personal Data or use the Personal Data we collected for materially different, unrelated or incompatible purposes without providing you notice.
We may disclose your Personal Data to the categories of service providers and other parties listed in this section.
These parties help us provide the Services or perform business functions on our behalf. They may include:
We may share any Personal Data that we collect with third parties in conjunction with any of the activities set forth under the "Other Permitted Purposes for Processing Personal Data" paragraph above.
All of your Personal Data that we collect may be transferred to a third party if we undergo a merger, acquisition, bankruptcy or other transaction in which that third party assumes control of our business (in whole or in part). Should one of these events occur, we will make reasonable efforts to notify you before your information becomes subject to different privacy and security policies and practices.
The Services use cookies and similar technologies such as pixel tags, web beacons, clear GIFs and JavaScript (collectively, "Cookies") to enable our servers to recognize your web browser, tell us how and when you visit and use our Services, analyze trends, learn about our user base and operate and improve our Services.
We use the following types of Cookies:
You can decide whether or not to accept Cookies through your internet browser's settings. Most browsers have an option for turning off the Cookie feature. To find out more information about Cookies generally, please visit allaboutcookies.org or ico.org.uk/for-the-public/online/cookies if you are located in the European Union.
We seek to protect your Personal Data from unauthorized access, use and disclosure using appropriate physical, technical, organizational and administrative security measures. We store your Personal Data in Google Cloud Platform ("GCP") servers located in [DATA_REGION]. All Personal Data is encrypted at rest and in transit using GCP's encrypted database system. Additionally, we implement a variety of security measures including firewalls, virtual private cloud (VPC) setups, and anti-virus/malware protection.
You can also help protect your Personal Data by appropriately limiting access to your computer or device and browser; and signing off after you have finished accessing your account. Although we work to protect the security of your account and other data that we hold in our records, please be aware that no method of transmitting data over the internet or storing data is completely secure.
We retain Personal Data about you for as long as necessary to provide you with our Services or to perform our business or commercial purposes for collecting your Personal Data. When establishing a retention period for specific categories of data, we consider factors such as our purposes for collecting and the sensitivity of such data.
For example:
As noted in our Terms, we do not knowingly collect or solicit Personal Data from children under 16 years of age; if you are a child under the age of 16, please do not attempt to register for or otherwise use the Services or send us any Personal Data. If we learn we have collected Personal Data from a child under 16 years of age, we will delete that information as quickly as possible. If you believe that a child under 16 years of age may have provided Personal Data to us, please contact us at [PRIVACY_EMAIL].
Under California Civil Code Sections 1798.83-1798.84, California residents are entitled to contact us to prevent disclosure of Personal Data to third parties for such third parties' direct marketing purposes; however, we do not knowingly make any such disclosures.
If you are a resident of Nevada, you have the right to opt-out of the sale of certain Personal Data to third parties; however, we do not currently sell your Personal Data as sales are defined in Nevada Revised Statutes Chapter 603A.
If you are a resident of the European Union ("EU"), United Kingdom ("UK"), Lichtenstein, Norway or Iceland, you may have additional rights under the EU or UK General Data Protection Regulation (the "GDPR") with respect to your Personal Data.
TalkBrief will be the controller of your Personal Data processed in connection with the Services.
We will only process your Personal Data if we have a lawful basis for doing so. Lawful bases for processing include consent, contractual necessity and our "legitimate interests" or the legitimate interest of others.
Contractual Necessity: We process Profile or Contact Data, Professional Data, Recordings and Transcripts, and Other Identifying Information as a matter of "contractual necessity".
Legitimate Interest: We process all categories of Personal Data when we believe it furthers the legitimate interest of us or third parties.
You have certain rights with respect to your Personal Data. For more information about these rights, or to submit a request, please email us at [PRIVACY_EMAIL] with the subject line: "GDPR Request: [nature of request]".
Our Services are hosted and operated in the U.S. through TalkBrief and its Service Providers. By using our Services, you acknowledge that any Personal Data about you is being provided to TalkBrief in the U.S. and will be hosted on U.S. servers, and you authorize TalkBrief to transfer, store and process your information to and in the U.S., and possibly other countries. In some circumstances, your Personal Data may be transferred to the U.S. pursuant to a data processing agreement incorporating standard data protection clauses.
If you have any questions or comments about this Privacy Policy, the ways in which we collect and use your Personal Data or your choices and rights regarding such collection and use, please do not hesitate to contact us at:
[COMPANY_NAME]
[PRIVACY_EMAIL]
[US_ADDRESS]
If you are located in the UK, you may use the following information to contact us:
[COMPANY_NAME]
[UK_ADDRESS]
[PRIVACY_EMAIL]