Frequently Asked Questions

TalkBrief is an AI-powered meeting notes app designed for in-person meetings. Record from your iPhone's Lock Screen, Control Center, or Apple Watch, and get structured minutes with summaries, action items, and decisions automatically generated.

Key differentiator: Unlike Otter or Fireflies which focus on online meetings, TalkBrief specializes in face-to-face, in-person meeting scenarios with native iOS recording and exclusive context-enriched AI.

TalkBrief is designed for in-person meetings with:

• ✅ Lock Screen / Control Center / Apple Watch one-tap recording
• ✅ Context-enriched AI (add meeting background for better minutes)
• ✅ 12-hour ultra-long meeting support
• ✅ Forever-free basic tier

Otter.ai focuses on online meetings with:

• Zoom/Google Meet/Teams integration
• Requires app to be open or calendar connection
• Typically 4-hour recording limit
• Subscription-based pricing

Bottom line: Use TalkBrief for in-person meetings, client calls, and in-office syncs. Use Otter for online video conferences.

TalkBrief is ideal for:

• Startups and small teams (2-10 people) - Daily standups, brainstorms, ad-hoc syncs
• Cross-functional teams - Product, ops, and marketing coordinating on projects
• Client-facing professionals - Consultants, sales, lawyers, designers documenting conversations
• Solo professionals - Freelancers who need to capture client requirements accurately

Context-enriched recording is exclusive to TalkBrief. Before or during recording, you can add meeting background information:

• Project context
• Meeting objectives
• Attendee roles
• Key topics to focus on

This context helps the AI generate more accurate, relevant minutes that understand why the meeting happened, not just what was said.

TalkBrief supports up to 12 hours of continuous recording per session, thanks to our Map-Reduce technology that intelligently processes ultra-long meetings without quality degradation.

Most competitors limit recordings to 4 hours or less. This makes TalkBrief ideal for:

• All-day conferences
• Workshop recordings
• Long training sessions
• Multi-part meetings

Every set of AI-generated minutes receives an automated quality score (0-100) that visualizes the expected quality. You can see this score before reviewing the minutes.

If you're not satisfied with the quality, you can regenerate for free with different settings. No questions asked.

Yes! TalkBrief has a native Apple Watch app that lets you:

• Start recording with a raise of your wrist
• Control recording with the Digital Crown
• See live recording status on your wrist
• Sync seamlessly with your iPhone

Yes. TalkBrief takes privacy seriously:

• All data is encrypted in transit and at rest
• Your meeting data is never used to train AI models
• You can delete recordings and minutes at any time
• Compliance scanning detects sensitive information

Meeting recordings and generated minutes are stored securely in the cloud with enterprise-grade encryption. You retain full custody and can delete data anytime.

For detailed information, see our Privacy Policy.

No. TalkBrief does not sell your meeting data. Your recordings and minutes are used solely to provide the service to you. We do not use your data to train third-party AI models.

Yes, basic recording and minutes are forever free.

The free tier includes:

• Unlimited recording
• AI-generated summaries, key points, and action items
• 12-hour meeting support
• Basic quality scoring

Premium features (like advanced context templates, unlimited regeneration, and priority processing) are available for paid subscribers.

Premium features include:

• Advanced context templates
• Unlimited regeneration
• Priority processing (faster minutes generation)
• Extended cloud storage
• Advanced compliance scanning

TalkBrief uses proprietary ASR (Automatic Speech Recognition) optimized for multilingual transcription with speaker diarization. Audio is processed in the cloud with automatic retry on network failures.

TalkBrief uses multiple LLM providers through OpenRouter, including:

• OpenAI GPT models
• Anthropic Claude models
• Other high-quality models

Our multi-LLM architecture prevents vendor lock-in and lets us balance quality and cost. For ultra-long meetings, we use Map-Reduce strategy to maintain quality while reducing token usage by 40-60%.

Map-Reduce is TalkBrief's technical innovation for handling ultra-long meetings (up to 12 hours):

• Map phase: Compresses each audio chunk in parallel, extracting key information
• Reduce phase: Aggregates, deduplicates, and assembles the complete minutes

Benefits:

• Stable quality for long meetings (no degradation after 4 hours)
• 40-60% cost savings vs large-context models
• Handles network interruptions gracefully

TalkBrief requires iOS 16.1 or later. Features like Lock Screen recording and Dynamic Island require iOS 16.1+.

Yes. You can record offline without an internet connection. Recordings are stored locally and will automatically upload when connectivity is restored. AI processing requires internet connectivity.

Yes. You can share meeting minutes directly from the app with team members or stakeholders. Export options include text formats for integration into your existing workflow.