How to Use TalkBrief

🚀 Startup Team Daily Standups

Learn how to document daily standups efficiently, track action items across team members, and maintain a searchable history of decisions.

Quick Setup

1. Add TalkBrief to Control Center

   Go to Settings → Control Center → Add "TalkBrief Recording" for one-tap access.

2. Create a daily standup context template

   Include: project name, sprint goal, attendee roles. Reuse this template every day.

3. Start recording from Control Center

   Swipe to Control Center, tap TalkBrief icon—no need to unlock your phone.

During the Meeting

4. Place phone centrally

   Put your iPhone in the middle of the table for clear audio capture.

5. Speak clearly

   TalkBrief's speaker diarization works best when people speak naturally and avoid talking over each other.

6. Pause/resume if needed

   Use Lock Screen controls to pause during breaks.

After the Meeting

7. Review the AI-generated minutes

   Check summary, key points, and action items. Assignees and deadlines are automatically extracted.

8. Share with your team

   One-tap share sends minutes to all attendees via email or messaging app.

9. Search past standups

   All minutes are searchable. Find decisions from weeks ago instantly.

💼 Client Meetings & Requirements Gathering

Capture client requirements accurately, document promises and commitments, and follow up with professional meeting summaries.

Before the Client Meeting

1. Add rich context about the client

   Include: client name, project background, key stakeholders, meeting objectives, pain points to address.

2. Test your recording setup

   Do a quick test recording to ensure audio quality is good.

During the Meeting

3. Start recording discreetly

   Use Apple Watch or Lock Screen—no need to fumble with your phone in front of the client.

4. Focus on the conversation

   Don't worry about taking notes. TalkBrief captures everything.

5. Let the client know

   "Mind if I record this so I can send you a summary?" Most clients appreciate thorough documentation.

After the Meeting

6. Review minutes for accuracy

   Check that all commitments, deadlines, and requirements are captured correctly.

7. Send professional follow-up email

   Include the TalkBrief minutes summary as attachment. "Great meeting—here's what we discussed."

8. Set reminders for deadlines

   Action items with deadlines are automatically extracted—add them to your calendar or task manager.

🎤 Conference & Workshop Recording

Record all-day conferences, workshops, and training sessions. TalkBrief's 12-hour support ensures you never miss a minute.

Why TalkBrief for Conferences?

• ✅ Up to 12 hours continuous recording—most apps cap at 4 hours
• ✅ Map-Reduce technology maintains quality for ultra-long sessions
• ✅ Offline recording works even with poor venue WiFi
• ✅ Structured minutes are easier to review than raw transcripts

Recording Strategy

1. Place your phone near the speaker

   Front row, center stage gets the best audio. Avoid sitting next to loud talkers.

2. Add session context

   Session title, speaker name, key topics, why you're attending.

3. Start recording before the session begins

   Capture opening remarks and introductions.

4. Let it run

   TalkBrief handles multi-hour sessions. No need to stop and start.

5. Pause during long breaks

   Lunch or coffee breaks? Pause to save battery and processing.

After the Conference

6. Review session summaries

   Each session gets structured minutes with key points and takeaways.

7. Search across all sessions

   Find specific topics or quotes from any session instantly.

8. Share with colleagues

   Team couldn't attend? Share the minutes so they don't miss out.

🔄 Cross-Functional Project Sprints

Keep product, ops, and marketing aligned during sprints. Document decisions and track action items across functions.

Sprint Planning Meetings

1. Add sprint context

   Sprint number, goal, key deliverables, cross-functional dependencies.

2. Record the planning session

   Capture story discussions, estimates, and commitments.

3. Get action items with owners

   TalkBrief extracts who's doing what and by when.

Daily Syncs During Sprint

4. Quick Control Center recording

   15-minute standups recorded in seconds.

5. Track blockers

   Minutes highlight blockers and dependencies.

Sprint Retrospective

6. Document lessons learned

   Capture what went well and what to improve next sprint.

7. Search past retrospectives

   Find patterns across sprints to continuously improve.

✨ Best Practices for Quality Minutes

Audio Quality Tips

• 📱 Place phone on table, central to all participants
• 🔇 Avoid noisy environments (cafes, busy streets)
• 🎤 Speak clearly and at normal volume
• ⏸️ Pause instead of stopping if taking a break
• 🔋 Ensure sufficient battery for long meetings

Context Enrichment Tips

• 📋 Always add meeting objective and background
• 👥 Include attendee names and roles
• 🎯 Mention 2-3 key topics to focus on
• 🔄 Reuse context templates for recurring meetings
• 🏷️ Include project-specific terminology

After-Meeting Workflow

• 👀 Review minutes for accuracy (2-3 minutes)
• ✏️ Edit title for easy searching later
• 📤 Share with attendees immediately
• 🔄 Regenerate if quality score is low (free!)
• 📅 Add action items to your task manager

🔧 Troubleshooting Common Issues

Poor Audio Quality

Solution: Move phone closer to speakers, reduce background noise, ensure microphone isn't covered.

Minutes Seem Inaccurate

Solution: Add more context before recording. Regenerate for free. Check quality score first.

Upload Stuck

Solution: TalkBrief auto-retries on network issues. Recording is safely stored locally until upload succeeds.

Can't Find Old Meeting

Solution: Use search in the app. All meetings are indexed by content, title, and date.